Windhoek Consulting Engineers (PTY) Ltd has a vacancy for a Document Controller, experienced in Document Control and Business Administration. The position is site-based.

 Duties and Responsibilities:

• Manage the intake, handling, and storage of project documentation for contract stakeholders and parties.
• Utilize document management software for efficient upload, retrieval, and storage of documents.
• Ensure compliance with contract requirements in the storage and handling of documentation.
• Generate reports related to document management activities for stakeholders.
• Communicate effectively with relevant parties regarding document status, updates, and retrieval processes.
• Ensure that document storage practices align with contract specifications and requirements.
• Implement and uphold document management procedures to meet contractual obligations.
• Control and monitor access to documents, limiting retrieval to authorized personnel.
• Implement security measures within document management software to safeguard sensitive information.
• Identify opportunities for process enhancement in document management.
• Implement improvements to increase efficiency, accuracy, and overall effectiveness in handling project documentation.

Qualifications and Requirements:

• Grade 12.
• Certification as Business Administrator.
• At least 3 – 5 years of relevant experience in a similar environment.
• Exceptional communication, report writing, and computer skills.
• Valid Driver’s License preferred.

Interested candidates who meet all of the requirements of the position must complete the “Application for Employment” Form below. Please provide a cover letter and comprehensive CV as attachments.

CLOSING DATE FOR APPLICATIONS:  10 November 2023

Only shortlisted candidates will be notified. No correspondence will be entered into on social media.