Windhoek Consulting Engineers (PTY) Ltd has a vacancy for a Document Controller, experienced in Document Control and Business Administration. The position is site-based.
Duties and Responsibilities:
- Manage the intake, handling, and storage of project documentation for contract stakeholders and parties.
- Utilize document management software for efficient upload, retrieval, and storage of documents.
- Ensure compliance with contract requirements in the storage and handling of documentation.
- Generate reports related to document management activities for stakeholders.
- Communicate effectively with relevant parties regarding document status, updates, and retrieval processes.
- Ensure that document storage practices align with contract specifications and requirements.
- Implement and uphold document management procedures to meet contractual obligations.
- Control and monitor access to documents, limiting retrieval to authorized personnel.
- Implement security measures within document management software to safeguard sensitive information.
- Identify opportunities for process enhancement in document management.
- Implement improvements to increase efficiency, accuracy, and overall effectiveness in handling project documentation.
Qualifications and Requirements:
- Grade 12.
- Certification as Business Administrator.
- At least 3 – 5 years of relevant experience in a similar environment.
- Exceptional communication, report writing, and computer skills.
- Valid Driver’s License preferred.
Interested candidates who meet all of the requirements of the position must complete the “Application for Employment” Form below. Please provide a cover letter and comprehensive CV as attachments.
CLOSING DATE FOR APPLICATIONS: 10 November 2023
Only shortlisted candidates will be notified. No correspondence will be entered into on social media.